Specific Procurement Notice

Request for Bids Goods

Country: Sierra Leone

Purchaser: Ministry of Agriculture and Food Security

Project: The West Africa Food System Resilience Program (FSRP-2)

Contract title: Procurement of Laptop Computers, Tablets, Recorders,

                         Smart Phones, Printers, Scanners and Photocopiers

Country: Sierra Leone

Grant No. : E1160-SL

Project ID:      P178132

RFB Reference No:  SL-MAFS-348113-GO-RFB

IFB Issued Date:     31st January 2024

IFB Closing Date:   29th February 2024

  1. The Government of Sierra Leone through the Ministry of Agriculture and Food Security has received financing from the World Bank toward the cost of The West Africa Food System Resilience Program (FSRP-2) and intends to apply part of the proceeds toward payments under the contract for Procurement of Laptop Computers, Tablets, Recorders, Smart Phones Printers, Scanners, and Photocopiers for the Ministry of Agriculture and Food Security.
  2. The Project Management Unit of the Ministry of Agriculture and Food Security now invites sealed Bids from eligible Bidders for Procurement Laptop Computers, Tablets, Recorders, Smart Phones Printers, Scanners and Photocopiers for the Ministry of Ministry of Agriculture project Management Unit.

Table 1: List of Items

Item  Description of ProcurementQty.Unit of measurePlace of DeliveryBid Security (NLe)Delivery Period
  1  Laptop Computers i79PcsMinistry of Agriculture and Food Security (MAFS), West Wing – Ground Floor, Youyi Building – Freetown86,144.766 Weeks after Signing of the Contract
2Laptop computers i522Pcs
5Smart Phones108Pcs
9Desktop Computers20Pcs   
  • Bidding will be conducted through National Competitive Procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” November 2020 Procurement Regulations edition as per legal agreement (“Procurement Regulations”) and is open to all eligible Bidders as defined in the Procurement Regulations.
  • Interested eligible Bidders may obtain further information and inspect the bidding document during office hours 0900 to 1600 hours at the address given below.
  • The bidding document in English may be purchased by interested Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fees of One Thousand New Leones (NLe. 1,000.00) or in a convertible currency. The Bidding is open to all suppliers who can demonstrate the financial capacity with experience to supply the required goods to the Government of Sierra Leone. The bidding document may be sent via email upon request upon payment. The method of payment will be by Bank transfer, Wire transfer and Direct payment in the Account listed below:

                 Banker: Sierra Leone Commercial Bank

                 Account Name: West Africa Food Systems Resilience Program

                 Account Number: 003001107762112179

                 SWIFT BIC: SLCBSLFR

                   Bank Address: Siaka Stevens Street, Freetown.

  • Bids must be delivered to the address below on or before 11:00 am on Thursday 29th February,2024 and Electronic Bidding will not be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend at the address below at 11:00 am on Thursday 29th February,2023.
  • All bids must be accompanied by:
  • Bid Security of NLe.86,144.76 from a reputable commercial bank must be included within the sealed bid and satisfy the following conditions:
  • be in favour of the Ministry of Agriculture and Food Security
  • may be invoked if the bidder, upon the award of the contract, refuses to maintain the terms and conditions of the earlier submitted bid.
  • Evidence of financial capability which should match a minimum of the bidders bid price
  • Signed Bid Form, Price Schedule and Schedule of Requirement
  • A valid NRA Tax Clarance Certificate
  • A Valid NASSIT Certificate
  • A Business Registration Certificate
  • A Business Profile of the Supplier
  • Three years proven experience in dealing with ICT equipment and supplies;
  • Compliance to the qualification and eligibility requirements defined in the bidding document
  • Compliance to the technical specification of goods to be supplied
  • Technical brochures/ catalogues of ICT equipment
  • All Bids must be accompanied by a Bid Security in the amounts indicated above or its equivalent in a freely convertible currency. The Bidder shall seal the original and each copy of the bid, in separate envelopes, duly marking the envelopes as “ORIGINAL (1)” and “COPY (3).”  The envelopes shall then be enclosed in an outer envelope and sealed.
  • “Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.”
  • The address(es) referred to above is (are):

Procurement Specialist

West Africa Food System Resilience Program (FSRP-2)

Ministry of Agriculture and Forestry

Youyi Building, Ground Floor, West Wing

Brookfields, Freetown

Email: mamara@fsrp-sl.orggodblessuncleansu@yahoo.com

Tel: +23276-85-95-63